Managing your Magai account effectively requires understanding two fundamental concepts: workspaces and teams. This guide explains how these features work together to help you organize your AI content and collaborate with others.
Workspaces: Your Digital File Cabinets
Workspaces in Magai function like separate file cabinets, each storing distinct sets of content. When you first sign up for Magai, a default workspace is automatically created for you.
Key Workspace Features
Content Organization – All chats, images, prompts, and Agents you create exist within your active workspace.
Workspace Indicator – Your current workspace appears in the bottom left corner of the sidebar.
Workspace Switching – Changing workspaces gives you access to a completely different set of content.
Creating and Managing Workspaces
To create a new workspace:
Navigate to the Workspaces tab.
Click New Workspace.
Enter a name (required).
Optionally configure additional settings: Custom Context (information the AI will have access to in every conversation), Knowledge Files (documents the AI can reference in all conversations), and a Workspace Logo.
Workspace Content Isolation
Content does not transfer between workspaces. Chats created in one workspace will not appear in another. This isolation helps you separate projects, organize client work, and keep departmental content distinct.
Editing Workspaces
You can modify workspace settings at any time by going to the Workspaces tab, selecting the workspace, making changes to the name, custom context, or uploaded files, and saving.
Managing Team Member Access
Workspaces offer permission controls:
Default Content Access Rules – Control what all team members can do within a workspace: view, add/edit, or delete content.
Content Access Rule Exceptions – Create specific permissions for individual team members by content type (chats, images, prompts, Agents), permission level (view, add/edit, delete), and which members the exception applies to.
Sharing and Deleting Workspaces
Workspace Privacy – Workspaces are private by default; team members only gain access if explicitly granted.
Deleting Workspaces – When deleting a workspace, you'll need to choose another workspace to migrate the content to.
Teams: Managing Users and Plans
Your Magai plan is attached to your team. When you sign up, a team is automatically created for you. Current plans are Standard ($20/mo, 1x usage, add users $20 each), Pro ($40/mo, 3x usage, add users $20 each), and Ultra ($200/mo, 15x usage, add users at custom rates). See How Much Usage Does Each Plan Include?
Team Management
From the Teams page, you can:
Edit the team name.
Invite members and add users to your team. Standard and Pro add users at $20 each. Ultra add-user rates are custom.
Set member permissions: allow or restrict workspace creation, select which workspaces they can access, and set optional monthly usage limits.
Sending Team Invites
To invite someone to your team: enter their email address, configure their permissions, and click Send Invite. Recipients will receive an email invitation, or you can copy and share the invite link directly.
Plan Management
The Teams page also provides plan management options: view your current plan, see payment period details, manage billing information, upgrade or downgrade plans, and toggle between monthly and yearly payment options.
Team Member View
Team members can see other team members. They cannot modify team settings, billing, or permissions.
Usage Monitoring
The Usage page shows usage from your monthly allocation and usage percentage. Usage is a credit balance. Every message, image, or video draws from that balance based on the model you use. Magai does not offer a free trial. If you reach your limit, you can still view old content, upgrade, or top up $5, $10, or $20.